Small Business Invoicing Software: 7 Best Solutions

The best invoicing software for your small business depends on many different factors, such as the size and type of your business, as well as price, ease of use, and the features you need. For most businesses, we recommend choosing a solution that allows you to create customizable invoices and has advanced features, such as recurring invoices, payment links, and fulfillment tracking. Show invoices and mobile payment applications.

Enterprise Resource Planning (ERP) software is one of the most essential tools for businesses of all types and sizes. This is because they provide a central system for managing all day-to-day tasks and individual business functions. Their goal is to improve the overall performance of the company. But with the multitude of options available, you may find it difficult to choose the right software for your business. So what are the best ERP programs?

Here are our four best invoicing software for small businesses.

1. SAP Business One

   One of the most popular ERP programs (ERP programs or ERP software) is SAP Business One, which is used by many companies around the world. This particular ERP software allows users to automate basic accounting processes. These include accounts payable and receivable, journal entries, etc. Still, it offers a lot in the areas of marketing and sales.

   More specifically, it allows you to create and execute effective marketing campaigns, management and analysis of various individual marketing actions, paystub example. It has centralized storage and management of valuable customer data. It can also identify potential sales opportunities, etc.

   Another thing worth mentioning is that it generates extremely detailed and analytical reports. Thus, it offers quick access to information, tracking costs, revenue, cash flow, etc.

   Some of the most important advantages of SAP Business One are the good user experience with a user-friendly environment, the automatic updates for important information (without having to search for the user himself). Moreover it is famous for its fast installation and deployment of the software and its increased transparency in business operations.

2. Epicor

   Epicor – like most ERP systems – offers a wide range of functions and applications. Examples are financial management, customer relationship management, ERP supply chain management, production, sales, etc. It is offered both as a Cloud solution and as an on-premise solution. One of its strongest features is that it incorporates social media-type communication capabilities. In addition, it greatly simplifies global supply chain management processes. How is this possible? Through multi-site tracking, faster and more transparent transactions, and more.

   Some of the most important positive features of Epicor are the great flexibility with the option of choosing specific applications (modules), the excellent financial management with a particularly extensive suite of tools related to financial and accounting processes and the intuitive interface with easy navigation and table customization.

3. Square

   Square Invoices excels at customizing invoices because it offers many ways to tailor invoices to your unique needs. You can choose from different templates, change invoice colors, edit invoice fields, and upload your company logo to make your invoices more professional.

   However, the platform’s payment features are not as extensive as other platforms. For example, it doesn’t automatically calculate the appropriate sales tax rate to apply to an invoice based on the customer’s location. Additionally, we think its payment processing feature could have been simplified by allowing customers to make payments via a payment link – another reason why Square Invoices is included in the ours. Additionally, because it’s dedicated solely to invoicing, it lacks essential accounting features, such as expense tracking and bank reconciliation. If you need accounting features along with invoicing, you may need to explore more powerful software like QuickBooks Online or specific accounting integrations like Square QuickBooks integration.

   However, hosting QuickBooks on the cloud provides additional benefits and streamlines your accounting with robust security and remote collaboration.

   Square Invoice, included with a free Square account, allows you to provide estimates for multiple plans. This is useful for managing projects that require different types of work. Square is a merchant service provider with no monthly fees, which makes Square Invoices a great choice if your business processes credit card transactions under $10,000 per month or if you use Other Square services. If not, you can learn more about the provider’s offerings with our guide to what Square is and how it works.

   It has good payment features as well as affordable credit card processing speeds for low-sized businesses. While it doesn’t have as many features as standalone invoicing or accounting options, it allows you to create, send, and track invoices online or through mobile apps. You can also create automatic payment reminders and recurring payments.

4. Freshbooks

   FreshBooks has almost the same invoicing features as many similar platforms. However, because it only includes one user across all of its plans, we think it’s a better option for individual business owners and freelancers.

   The main difference between other platforms and FreshBooks when it comes to invoicing is that the former automatically calculates sales tax to apply to invoices based on your customer’s location. With FreshBooks, you must manually configure sales tax for each state. That means, if your business serves customers in different states, you may prefer others to FreshBooks.

   FreshBooks offers great invoices and has all the features of a complete accounting system. It accepts online payments, automatically calculates late fees, generates recurring invoices, and prints a list of unpaid invoices. Additionally, it will connect with your bank to import transactions, reconcile bank accounts and credit cards, and print basic financial reports like balance sheets and profit and loss statements. (P&L).

   FreshBooks integrates seamlessly with time tracking and project management features, allowing you to easily turn tracked hours into billable entries on your invoices. This is especially useful for service businesses that charge by the hour. It is best for Freelancers and solopreneurs. If you’re a freelancer, FreshBooks is one of the best accounting software, however it is simpler than other platforms. It’s a suitable accounting and invoicing software for users without bookkeeping knowledge and experience as it is easy to understand and use. FreshBooks started as an invoice creation software before venturing into bookkeeping. It is popular for its powerful invoicing capabilities that combine flexible customization and efficiency, such as modifying invoice designs and adding elements.

5. Deltek | Replicon

   Deltek | Replicon’s automated billing and invoicing software is designed to help businesses of all sizes capture billable and non-billable hours of their ongoing projects, ensuring error-free billing for their global clients with multi-currency support. The software leverages AI-powered timesheets, ZeroTime™, to capture work-time data across 100+ work applications that employees use, including Zoom, Slack, Asana, etc., ensuring that each billable hour is captured without fail to generate accurate invoices for respective clients. However, businesses can choose to generate invoices on the system or export the invoicing data to another platform that they use.

   Additionally, the platform offers a high degree of flexibility and precision as it helps to track start and end times against each client’s projects and activities for enhanced time and billing accuracy. The platform also allows businesses to set billing rates based on client, project, and role levels. This way it helps businesses invoice their clients based on rates and invoicing periods specified in the contract or agreement, catering to each business’s unique needs.

   In addition, businesses can set time and cost budgets for each project, track the actual cost in real time to compare it with the set parameters, and make proactive billing decisions. The software also provides a centralized view of a project’s status, work-in-progress, and billable hours through advanced reporting and dashboards so they can gain better insight into cash flow from their services and manage costs, billing, invoicing, and profitability effectively.

   When it comes to creating reports, Replicon time and billing software allows businesses to configure the reports according to their unique requirements and facilitates sharing these with their clients. The comprehensive reports generated by the system foster positive relationships with clients as these offer granular details regarding budgeting and other aspects of project costs.

   Regarding integration capabilities, this billing and invoicing software seamlessly integrates with other professional services ecosystems that businesses use for billing, invoicing, payroll, and accounting to facilitate instant data transfer.

6. Refrens

   Refrens is a top choice across 178 countries, offering flexible invoicing software for small businesses designed to meet their unique needs.

   Refrens provides customizable invoice templates, easy sharing options, and recurring payment features. In addition, users can generate tax reports and manage their online profiles, all from a single platform. Refrens goes beyond simple invoicing by offering a comprehensive suite of tools to streamline business operations. It empowers users to manage their leads, create quotations, and send automated payment reminders. Refrens also integrates with its Sales CRM, allowing businesses to track leads, manage sales pipelines, and stay organized with features like internal notes and automated follow-ups, ensuring efficient workflow management for small businesses.

   The software also enhances client communication with automatic payment reminders and testimonial requests, ensuring a seamless and user-friendly experience. Refrens is widely praised by small businesses for its ease of use and affordability, earning recognition as the “Best Ease of Use” and “Best Value” software. With a 4.9-star rating on platforms like Capterra and Software Advice, users appreciate how Refrens simplifies invoicing and financial management, making it a trusted tool for growing businesses.

7. Field Promax

   Field promax provides invoicing tools tailored for small businesses, particularly those in field service industries. The software enables users to create professional invoices efficiently, with customizable templates that align with your company’s visual identity.

   A standout feature of Field promax is its mobile app. This allows technicians to generate invoices on-site immediately after job completion, significantly reducing the gap between service delivery and billing.

   The platform supports various payment methods, making it convenient for customers to settle their bills. This flexibility in payment options can help improve cash flow for businesses using Field promax.

   Field promax integrates invoicing with other aspects of field service management. By connecting invoices to work orders and customer histories, it creates a cohesive system that streamlines operations for service-based businesses.

   Importantly, Field promax integrates with QuickBooks best accounting software. This connection allows for seamless data transfer between your invoicing and accounting systems, reducing manual data entry and potential errors.

   For small businesses seeking an invoicing solution that addresses the specific needs of field services while also connecting to popular accounting tools, Field promax offers a comprehensive package. Its combination of mobile functionality, field service integration, and QuickBooks compatibility sets it apart in the invoicing software market.